TOP TIPS

Top Tips for Suwannee Hulaween 2019

  1. Primitive Car Options

In order to reduce congestion in the camping areas, Suwannee Hulaween has limited the number of cars entering the campgrounds by implementing a Primitive Car Pass.  A Primitive Car Pass enables one to camp next to his or her car in the primitive campgrounds. Upon exiting the box office, you will be directed to the primitive camping area. All primitive campsites are first come, first serve.  Each site will accommodate a tent and a standard size vehicle.  All personal items, including your vehicle, must fit within the perimeter of your campsite. 

Primitive Car Passes do not guarantee that attendees can camp in any specific area of the Park, once an area has filled to capacity, guests will be directed to the next available Primitive Camping Area. You will not be allowed to rope off areas or reserve additional sites. If you wish to camp next to your friends, please be sure to arrive together!

There will be Primitive Car Passes available at the box office for purchase while quantities allow. GA and VIP guests who do not wish to pay for a Primitive Car  Pass can pay to park their car in the outer lots and take the shuttle to the campground.  

All vehicles entering festival grounds are subject to search by festival security at any time. If you do not wish to have your vehicle searched, you may leave the Park immediately with no refund.  

2.No Vehicle Re-entry Starting 8 am Thursday (10/24/19) 

To ensure the safety of all patrons at the event, there will be a strict no re-entry policy starting Thursday, October 24th at 8 am. All vehicles leaving the Spirit of the Suwannee Music Park ® after that time will be required to park in the outer lot upon re-entry, and will not be allowed re-entry into the festival campgrounds until Sunday at 8 pm. We encourage festival goers to check out the Park’s Country (general store), or to utilize the local Walmart shuttle for all last minute festival needs. Please refer to the festival map to locate the shuttle stops. 

  1. Box Office 

Park Address: 3076 95th Drive, Live Oak, Florida 32060

Festival Entrance: 9379 County Road 132 Live Oak, Florida 32060

 

Artist/VIP Entrance: 3076 95th Drive, Live Oak, Florida 32060

 

Box Office Hours: 24 Hours, 10/20-10/27 (Closes 10/27 8pm) 

Gate times and locations are subject to change due to traffic volume, please watch the festival app and social media for updates (add addresses)Please download the Hulaween festival smart phone app. 

  1. Early Arrivals (Sunday, October 20th through Wednesday, October 23rd)  

All early arrivals must have a 4-Day ticket and purchase the appropriate Early Camp Pass at the Ticket Booth. 3-Day ticket holders (arriving prior to Friday, October 25th at 8AM) must purchase an upgrade to a 4-Day ticket + the appropriate Early Camp Pass. 

Early Camp Pass Costs are as follows:

Sunday $60 per person for arrival October 20

Monday $50 per person for arrival October 21

Tuesday $40 per person for arrival October 22 

Wednesday $30 per person for arrival October 23

 

  1. No Pet Policy:

For the safety of all patrons at Suwannee Hulaween, the park has implemented a strict No Pet Policy, which can be reviewed here: https://www.musicliveshere.com/pet-policy/ 

All service animals must be registered and must show proof of current rabies vaccination. Please note that an “emotional support animal” is not considered a “service animal” under the ADA.

A person who knowingly and willfully misrepresents herself or himself, through conduct or verbal or written notice, as using a service animal and being qualified to use a service animal or as a trainer of a service animal commits a misdemeanor of the second degree, punishable as provided in s. 775.082 or s. 775.083 and must perform 30 hours of community service for an organization that serves individuals with disabilities, or for another entity or organization at the discretion of the court, to be completed in not more than 6 months.

If you make the mistake of bringing your pet to the festival, you should be able to find a local business for you to board your pet. 

  1. Beware of Prohibited items.

Make sure you know what to leave at home this weekend by checking out our prohibited items list right here!  Please be aware that all vehicles are subject to search at any time.  

  1. Venue Bag Policy

Our first priority is your safety. See below for a list of items allowed into the concert grounds

  • One (1) factory sealed or empty water bottle up to one (1) gallon in size 
  • EMPTY Kleen Kanteens, recycled bottles, and camel backpacks – water refill stations can be found at various locations inside the venue 
  • Fanny packs measuring UP TO 16.5inx6.5inx4in
  • Single pocket drawstring bags UP TO 13in x 15in – Please Note – ALL opaque bags are subject to search upon entering the concert venue).
  • ALL BAGS LARGER than 13in x 15in must be clear plastic, clear vinyl or clear PVC.
  • Essential medically necessary items, such as oxygen tanks, must be cleared by festival staff before entering the concert area.

In addition to the Venue Bag Policy, to ensure the safety of all guests, patrons, staff, artists, and vendors at Suwannee Hulaween, each person entering the venue will be required to pass through a metal detector before entering the concert grounds. If you are asked to step aside for further screening, we kindly ask that you cooperate with security staff to expedite entry for all patrons into the concert grounds.

  1. Check Festival Smart Phone App for a Smooth Entry:

As you approach the festival grounds, please check your festival smartphone app for the most up to date instructions on which lanes to enter upon arrival.

  1. Map & Park Updates:

Check out the Suwannee Hulaween festival map to familiarize yourself with Spirit of the Suwannee Music Park® before you arrive!

  1. No Fire Performance Policy:

THERE IS A ZERO TOLERANCE POLICY FOR UNAUTHORIZED FIRE PERFORMANCE OF ANY KIND. The Spirit of the Suwannee Music Park® and Suwannee Hulaween will be closely monitoring and shutting down any unauthorized fire spinning or performing during the festival. Anyone spinning fire that is unauthorized to do so will be ejected from the event with no refund.    JUST DON’T DO IT.

  1. Hulaween Totem Policy: 

We are grateful for, and seek to encourage the creativity of our #HulaweenFL fans when it comes to your totem. In the interest of respecting your fellow #HulaCrew, we ask that all totems be kept behind the line of the soundboard at each stage. Additionally, all totems must be made of something light (PVC pipe or similar) no wood or metal poles will be allowed into the concert grounds.

  1. Beware of Counterfeit Tickets: 

E-Tix is the official 2019 Suwannee Hulaween ticketing outlet. Suwannee Hulaween cannot guarantee the authenticity or validity of any ticket purchased from a third party website or dealer. If you choose to purchase a ticket from a third party, you are doing so at your own risk and Suwannee Hulaween will not be held responsible for any damages incurred. 

  1. Weather in North Florida Can Be Unpredictable:

Come prepared for multiple weather situations ranging between hot, cold, dry, dusty, and wet! Bring layers!  You might consider bringing rain booties or hiking shoes; going barefoot is dangerous and discouraged. 

  1. Check out the Yoga Tent and Performance Art Workshop Schedule. 

Heal your mind, body, and soul at Hulaween! Check out our extensive on-site activities happening at Spirit Lake with our world class workshop instructors. Dance, flow, yoga, and meditation classes are happening throughout each day! Don’t miss all of the activities Suwannee Hulaween has to offer!

  1. Stay Connected & Informed On The Go with the Suwannee Hulaween App!: 

Download the app now to access up the most updated stage schedules, festival maps, food vendors and more. The Hulaween App is the best way to be in the know! Available for iOS and Android.

  1. Fire Safety! Please be mindful that a fire ban may be in place when you arrive:

Dry weather conditions may affect your ability to host campfires.  If staff or security asks you to put it out, please listen. Park rules are made to keep everyone safe.  For a complete set of Park RULES please visit: https://www.musicliveshere.com/campground-rules/ If you are a smoker, please dispose of your cigarettes mindfully to prevent fires and to leave no trace.

  1. Wristband Info:

Wristbands must be worn at all times and they cannot be transferred to another person. Any wristband that appears damaged or tampered with is considered void and is subject to being denied entry into the concert grounds. If you are having issues with your wristband, please visit a Customer Service Representative at the Box Office. Fees will apply for damaged wristbands. 

  1. Shuttle Service:

We offer a free Live Oak hotel and Walmart shuttle service that takes patrons to and from the Live Oak Holiday Inn Express, Live Oak Econo Lodge, Live Oak Quality Inn, Live Oak Walmart and festival site.  Learn more about our shuttles here.

  1. Lost & Found 

Lost and Found is located in the Park Camping Office on Sunday – Thursday (8 am – 5 pm) and will move to the Craft Village area by the Country Store Friday and Saturday (Noon – 10 pm)  Sunday (Noon – 8 pm) and Monday following the show from (8 am – 5 pm). If you tend to lose your phone, make a note on your phone with your name and a friend’s phone number or a way to contact you. Screenshot that note and make it your lock screen.

  1. Be Mindful of Your Costume

If you plan to celebrate by dressing up in costume at this year’s Hulaween, consider the impact your decision might have on patrons at the event. If your costume is racially, ethnically, or culturally based, ask yourself why you are choosing to wear that costume. What message are you sending about the culture you’re portraying? What is your intent by wearing that costume, and what might the impact be on others? If you are not a member of a culture, we strongly encourage you do not dress as one. Please consider picking a different costume so as to respect and be inclusive toward all of the amazing cultures in attendance at Hulaween.  Indecent exposure is illegal. 

Please Note: Weapons of any kind (real, toy, costume or otherwise) are not permitted in the Park. EVER

  1. Golf Cart Reminders.

If you bring your own Golf Cart to the Park please be aware that you must register your Golf Cart at Golf Cart Check-In, show proof of insurance, and pay the $800 Park Fee at the Box Office in order to bring in a personal Golf Cart during the show. Persons operating golf carts are required to read and follow the Park’s Golf Cart Policy. The Policy and Forms are available here: https://www.musicliveshere.com/golf-cart-policy/ 

We recommend that you download the rules, fill out the form, and bring it with you to the Box Office at Check-In. All Golf Carts must be registered and receive credentialing at the Golf Cart Check-In, at the Box Office, or after hours at the Overnight Gate. No personal golf carts are allowed in the Concert Venue at any time.

Late night joy riding and overloaded carts are prohibited and will result in the loss of golf cart privileges with no refund.

  1. Smoking/Vaping policy

We kindly ask patrons to refrain from smoking or vaping near the stages, near children, in front of the soundboard, or in front of any chair line. Be mindful of your neighbors’ wishes: it is good practice to ask those around you if they mind if you light up or vape. Please be sure all cigarettes are properly extinguished and the remains placed in a trash can.

  1. Leave NO Trace

Please leave your camping area clean and remove all ropes and other hammock ties when you leave to return home after the show.  Please help to keep the Park beautiful. If you pack it in, pack it out! 

  1. Chairs, Tents and Hammocks in the Venue

Suwannee Hulaween may prohibit the use or placement of chairs, hammocks, and tents in the Venue.  Please abide by signage posted in these areas for your safety. Chairs, hammocks, tents, and umbrellas are not allowed in the Amphitheater. ADA viewing areas are reserved for persons with disabilities and one companion. Please respect persons with disabilities. 

27. FOR ADA ACCOMMODATIONS REACH OUT TO THE PARK OFFICE AT (386) 364-1683

THE EVENT & VENUE STAFF HOLD THE RIGHTS TO REFUSE ENTRY TO ANY AND ALL PATRONS WHO ARE NOT COMPLIANT TO THE EVENT / VENUE POLICIES AND SOSMP RULES.

FAILURE TO COMPLY TO THESE RULES AND POLICIES WILL RESULT IN EJECTION FROM THE FESTIVAL GROUNDS AND THE VENUE AS A WHOLE. IF YOU ARE EJECTED YOU ARE NOT ENTITLED TO A REFUND.

ALL PATRONS AND ALL BAGS ARE SUBJECT TO SEARCH EACH TIME THEY ENTER THE CONCERT VENUE. IN ADDITION, GUESTS ARE SUBJECT TO SEARCH ANYWHERE AT SOSMP AT ANY TIME.

ANY AND ALL CONFISCATED ITEMS OR ANY ITEMS VOLUNTARILY SURRENDERED, WILL NOT BE HELD, CHECKED OR RETURNED. IN LIEU OF SURRENDERING A PROHIBITED ITEM (S), YOU MAY VOLUNTARILY AGREE TO LEAVE THE PARK WITH NO REFUND. YOU MAY COME BACK AFTER THE FESTIVAL TO RETRIEVE YOUR CAMP AND PERSONAL BELONGINGS BY CONTACTING THE PARK OFFICE.

WE ASK FOR YOUR SAFETY AND THE SAFETY OF ALL AT THE SHOW:  IF YOU SEE SOMETHING SAY SOMETHING! REPORT ANY ISSUES OR EMEGENCIES TO LAW ENFORCEMENT, FIRE/RESCUE/T-SHIRT SECURITY OR FESTIVAL STAFF.  IN CASE OF AN EMERGENCY, CALL 911. PLEASE BE PREPARED TO BRIEFLY DESCRIBE THE ISSUE AND TO IDENTIFY YOUR LOCATION.